Privacy Policy

Last Updated: July 15, 2025

This Privacy Policy describes the policies and procedures of Rice & Netherton, CPAs (“we,” “us,” or “our”) on the collection, use, and disclosure of your personal information when you use our services. It also explains your privacy rights and how applicable laws protect you.

By using our website or submitting information to us, you consent to the terms outlined in this Privacy Policy.

1. Definitions

  • Company refers to Rice & Netherton, CPAs.
  • Personal Data refers to any information that identifies an individual.
  • Sensitive Financial Data refers to Social Security numbers, Tax Identification Numbers, income documentation, and tax records.
  • Service refers to our website and accounting, tax, and advisory services.
  • Website refers to our official website, accessible at https://www.rncpas.com.
  • User refers to the individual using our Service.

2. Information We Collect

a. Personal Data

We may collect personally identifiable information such as:

  • Full name
  • Email address
  • IP address
  • Login credentials (for client portals)

b. Sensitive Financial & Tax Information

As Certified Public Accountants, we may collect and store highly confidential data including:

  • Social Security Numbers (SSNs) and Tax ID Numbers
  • Tax returns and related financial documents
  • W-2s, 1099s, and pay stubs
  • Bank account information (for ACH purposes)
  • Investment records, receipts, and expense details

This data is collected solely to fulfill our professional services in compliance with state and federal tax laws.

3. GLBA and Professional Standards Compliance

We are subject to the Gramm-Leach-Bliley Act (GLBA) and adhere to its privacy and safeguard rules regarding the collection and protection of nonpublic personal information (NPI).

We also comply with AICPA’s Code of Professional Conduct, which mandates strict confidentiality of all client information unless required by law or authorized by the client.

4. How We Use Your Information

We may use your data for the following purposes:

  • To provide tax, accounting, and advisory services
  • To communicate with you about your account or returns
  • To fulfill contractual obligations
  • To improve the user experience of our website
  • To comply with legal, regulatory, or professional obligations

5. Sharing Your Information

We do not sell or rent your personal information. We may share information with:

  • Authorized third-party service providers (e.g., tax software platforms, cloud accounting services)
  • Government agencies when legally required (e.g., IRS)
  • Auditors or legal counsel, if professionally mandated
  • Other parties, with your explicit consent

All service providers are bound by confidentiality obligations and are contractually prohibited from using your data for any purpose outside of the service they provide to us.

6. Data Security

We implement appropriate administrative, technical, and physical safeguards to protect the confidentiality, integrity, and availability of your information, including encryption, secure client portals, and access controls.

However, no transmission method is 100% secure, and we cannot guarantee absolute protection.

7. Data Retention

We retain client records only as long as necessary to comply with tax laws, professional standards, and contractual obligations. In general, financial records are retained for a minimum of seven (7) years, unless otherwise required.

8. Your Rights

You have the right to:

  • Access or update your information
  • Request deletion (when legally permissible)
  • Withdraw consent for marketing communications

To exercise these rights, contact us at contact@rncpas.com.

9. Children's Privacy

Our services are not directed to individuals under 13. We do not knowingly collect data from children. If we become aware of such data, it will be promptly deleted.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their content, terms, or privacy practices.

11. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page and become effective when published. Please review this page regularly.

12. Contact Us

If you have any questions about this Privacy Policy, please contact us at:
 contact@rncpas.com
 https://www.rncpas.com